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The Puma Properties Verification Standard

Land and structural transactions in Kenya demand strict security. For both buyers and sellers, our core service includes rigorous background verification. We ensure all titles are clean, registry records are accurate, and legal handovers are bulletproof, protecting your capital at every step. To maintain this absolute standard of security, Puma Properties requires all property owners to submit specific statutory documentation before any listing is published on our platform. Our verification process is strictly split into two specialized categories to ensure total compliance with Kenya's legal frameworks.

1. Land Verification Requirements

Before listing vacant plots, residential layouts, commercial parcels, or agricultural land, we verify the root of title, boundary demarcations, and tax compliance status.

We require the following documentation from our land vendors:

  • Original Ownership Document: A clear copy of the Certificate of Title or Title Deed issued under the Land Registration Act. For properties transitioning out of public land allotment, the official Letter of Allotment alongside the approved Part Development Plan must be provided.

  • Official Land Search Certificate: A recent official land search printout obtained via eCitizen or the Ardhisasa digital registry. This confirms the current registered owner, exact acreage, land tenure type (freehold or leasehold), and flags any existing encumbrances such as active bank charges, caveats, or court injunctions.

  • Registry Index Maps or Survey Plans: The official survey map and mutation forms obtained from the Survey of Kenya. This allows our team to physically verify the boundary beacons and ensure the ground dimensions precisely match the registry records.

  • Statutory Clearances:

    • A valid Land Rates Clearance Certificate from the respective County Government, proving all annual local county levies are fully settled.

    • A Land Rent Clearance Certificate issued by the Ministry of Lands, confirming all national government ground rent obligations are up to date (applicable to leasehold land).

  • Land Control Board Availability: For all agricultural land parcels, proof of readiness to obtain Land Control Board Consent to ensure the eventual transaction meets statutory requirements.

2. Building and Structural Verification Requirements

For built structures, including apartments, maisonettes, bungalows, commercial office blocks, warehouses, and hospitality units, physical structures introduce additional layers of zoning, safety, and sectional laws.

We require the following documentation from our structural vendors:

  • Sectional Titles or Long-Term Leases: For apartments, townhouses, and shared developments, the specific Sectional Title Deed issued under the Sectional Properties Act, or the registered Long-Term Lease document detailing the exact unit boundaries and geo-referenced coordinates.

  • Approved Architectural and Structural Plans: The stamped, approved building blueprints from the relevant County Government physical planning department, confirming the building was legally constructed according to local zoning laws and structural bylaws.

  • Certificate of Occupation: The official occupation certificate issued by the county authorities upon completion of construction, certifying that the building is safe, fully habitable, and compliant with standard engineering safety codes.

  • National Environment Management Authority Approval: The NEMA compliance license or environmental impact assessment report, confirming the development meets national environmental guidelines.

  • Sectional Properties Mutual Agreement (Where Applicable): For gated communities or multi-unit complexes, the rules governing the management corporation, service charge structures, and shared common areas.

Vendor Identity Compliance Notice:

Alongside property records, all individual vendors must provide certified copies of their National Identity Card or valid Passport, their KRA PIN Certificate, and two recent passport-size photographs. If the property is held under a business entity, we require the Certificate of Incorporation and a recent CR12 form to verify the directors authorized to execute the sale.

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